Project Controls Administrator

Martinez, CA 94533

Posted: 06/18/2024 Job Category: Converted Job Number: 180360 Pay Rate: $30.00 - $45.00

Job Description

Our client has a full-time contracted opening for a Construction Project Controls Administrator, a position which reports to the Project Controls Supervisor. The Project Controls Administrators main job responsibilities are to provide systems support to the Turnaround and Construction supervisor and Project Controls Supervisor. Position responsibilities will be dynamic as site workload shifts between normal execution and turnaround events.

Roles and Responsibilities:

  • Serves as a focal person to manage administrative tasks for the maintenance department.

  • Collaborates with Work List coordinator for maintain marathon specific worklist management system ITAR/ICON.

  • Provides support to assure accuracy of invoices and contractor adherence to contract terms and conditions. Reviews contractor timesheets and invoices. Identifies and resolves discrepancies. Reviews Purchase Order limit adjustment requests as needed to support current invoicing.

  • Supports monthly cash flow forecasting. Works with Project Controls to integrate actual work-in-place with the expected invoice timing. Performs project accounting month-end close out. Prepares various financial reports, accruals, and cost control worksheets utilizing SAP data. Performs project cost reconciliation and variance analysis.

  • Assures consistent compliance by project engineers and contractors with established accounting procedures. Provides consistent guidance and assistance for both Tesoro and contract engineering resources in terms of requisition development & approval, account assignments, pro-rating of capital expenditures to the active AFEs, and correct settlement of charges against various AFE types in accordance with corporate policy.

  • Maintains Project documentation database to ensure control and availability of documentation to personnel; system includes all incoming/outgoing distribution of all review/construction packages, engineering project drawings, project documentation, punch packages and commissioning systems, etc

Qualifications and Education Requirements:


  • Judgment

  • Results

  • Communicating and Influencing

  • Resilience


  • Minimum high school graduate or GED required.

  • AA Degree in accounting, finance, business administration or related discipline preferred.

  • Proficiency in Microsoft Office.

  • Excellent communication skills & problem-solving skills.

Must have a valid driver s license and current state required minimum vehicle insurance coverage to drive onto Client and Company property.

Preferred Skills:

  • Experience with SAP, Oracle, or equivalent ERP system

  • Planning and scheduling experience

Pay Range:

The pay range for this position is $30.00-$45.00 per hour; however, the pay offered may vary depending on job-related knowledge, skills, and experience. This pay information is being provided pursuant to applicable law and is based in part on market location.


The benefits available with this position include:

  • Ongoing Training (RSO, Systems, Software Programs, OSHA Safety, JJ Keller, etc.)

  • Continuous Employment Development and Learning

  • Ongoing Advocacy, internal assets with HSE, Legal and HR teams and experts to aid in Employee Career Path and Advancement

  • 401K

  • Aetna & Kaiser Group Medical Coverage

  • Dental Insurance Coverage

  • Vision Insurance Coverage

  • Basic Life Insurance & AD&D

  • Long Term Disability

  • Voluntary Short-Term Disability

  • Access to Health Joy

  • GAP Medical Coverage

  • Direct Deposit

  • Health Savings and Flexible Spending Accounts

Cenergy is a dynamic, diverse, woman-owned company that has provided stellar support to our clients globally for over 25 years! We hire extraordinary people, and each of our team members are encouraged to embody our core values to drive innovation and own it with integrity and trust while adding to our positive and forward-thinking atmosphere.

Apply Online

Send an email reminder to:

Share This Job:

Related Jobs:

Login to save this search and get notified of similar positions.

About Martinez, CA

Discover exciting job opportunities in and around Martinez, California! Nestled in the picturesque East Bay area, Martinez offers job seekers a perfect blend of urban amenities and scenic beauty. Known for its charming downtown, vibrant art scene, and proximity to the waterfront, Martinez provides a unique backdrop for career growth and personal enrichment. With attractions like the John Muir National Historic Site, Martinez Marina, and the local amphitheater hosting cultural events, this region promises a rich and fulfilling lifestyle. Explore our job listings today and consider starting your career in this dynamic and inviting community.