Business Consulting I (Legal Assistant)

San Ramon, CA 94583

Posted: 02/13/2024 Job Category: Professional Job Number: 179598 Pay Rate: $30.00 - $36.00

Job Description


Roles and Responsibilities:

Oil, Products & Gas ("OPG") Law has a team of Legal Assistants who provide administrative support to attorneys and other law professionals in the Law team. This position reports to the Supervisor, Legal Assistants, OPG Law, Corporate Capability.
The position requires a high-energy individual who is self-motivated, works independently as well as with teams and has demonstrated the ability to multi-task and use independent judgment within the scope of their responsibilities. The individual should be able to handle confidential information and establish a positive and professional working relationship with team members, clients and other staff members discreetly and routinely. This position requires a high level of initiative, accuracy and attention to detail. This position also requires a positive, can-do attitude, strong interpersonal skills, excellent problem-solving skills and the ability to multitask and manage a high volume of work.

Responsibilities:
Draft, format and revise legal documents under strict deadlines.
Use Microsoft Word track-change function to edit and revise documents.
Assist the lawyers in preparing correspondence, presentations, and routine reports.
Coordinate logistics, agendas, and presentation materials for meetings, conferences, and special functions.
Coordinate and track international and domestic travel logistics, including details needed for visas, immunizations, photos, passport renewals, detailed itineraries, etc.
Track and gather related expenses and compile complicated expense reports in expense reporting system (CTREX).
Create and update legal matters in internal matter management system (Team Connect).
Process e-billings, invoices and payments within and outside the legal software system, Team Connect and set up vendors in Team Connect.
Work in iManage to upload, review, and research documents.
Follow through to ensure deadlines are met and proactively follow up with individuals as needed.
Research inquiries and relieve leaders of administrative tasks.
Act as an information resource around computer systems, support software and hardware technical support.
Assist with other duties and special projects, as assigned by Supervising/Managing Counsel and other team members as needed.
Assist and provide backup coverage to other legal assistants.



Qualifications and Education Requirements:

High School Diploma or equivalent

Minimum of five years of legal administrative experience working in a legal department or law firm.
Proficiency in SharePoint and the Microsoft Office suite of tools (i.E., Word, Outlook, Forms, PowerPoint, Teams, and Excel) and the ability to learn new tools quickly.
Strong organizational skills and attention to detail.
Strong word processing and proofreading skills to assure accuracy and coherency.
Intermediate computer technical skills.
Demonstrated high level of initiative, independence and the ability to anticipate needs and requirements.
Demonstrated strong interpersonal skills and the ability to collaborate at all levels.
Must possess the ability to maintain the upmost confidentiality and adapt to changing needs and deadlines.
Ability to effectively communicate (oral and written) at all levels of the organization.
Demonstrated ability to adapt readily to the needs of diverse work groups and remain calm under pressure.
Demonstrated ability to prioritize, meet deadlines, multi-task and follow through on commitments.
Ability to problem solve and use good judgement in making sound decisions quickly.
Demonstrate a growth mindset.
Ability to commit to contributing your perspective in a professional manner.
Ability to give effective feedback (both positive and constructive) and receive feedback (both positive and constructive) and act upon it.



Must have a valid driver s license and current state required minimum vehicle insurance coverage to drive onto Client and Company property.



Preferred Skills:

Preferred Qualifications:
Bachelor's degree.
Proficiency in DocuSign, Team Connect and iManage.
Experience with e-billing, matter management systems and setting up vendors in payment system.
Notary Public.
Experience in and/or working relationship with the Company Law Function.



Pay Range:

The pay range for this position is $30.00- $36.00 per hour; however, the pay offered may vary depending on job-related knowledge, skills, and experience. This pay information is being provided pursuant to applicable law and is based in part on market location.



Benefits:

The benefits available with this position include:



  • Ongoing Training (RSO, Systems, Software Programs, OSHA Safety, JJ Keller, etc.)



  • Continuous Employment Development and Learning



  • Ongoing Advocacy, internal assets with HSE, Legal and HR teams and experts to aid in Employee Career Path and Advancement



  • 401K



  • Aetna & Kaiser Group Medical Coverage



  • Dental Insurance Coverage



  • Vision Insurance Coverage



  • Basic Life Insurance & AD&D



  • Long Term Disability



  • Voluntary Short-Term Disability



  • Access to Health Joy



  • GAP Medical Coverage



  • Direct Deposit



  • Health Savings and Flexible Spending Accounts





Cenergy is a dynamic, diverse, woman-owned company that has provided stellar support to our clients globally for over 25 years! We hire extraordinary people, and each of our team members are encouraged to embody our core values to drive innovation and own it with integrity and trust while adding to our positive and forward-thinking atmosphere.


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