Administrative Assistant Specialist

Naples, FL 34117

Posted: 04/25/2024 Job Category: Administrative Job Number: 180051 Pay Rate: $20.00 - $22.00

Job Description

With minimum supervision, responsible for administrative duties of broad scope and complexity requiring independent judgement and familiarity with applicable procedures.

Roles and Responsibilities:

Following established procedures, perform a variety of administrative responsibilities. May be required to perform some or all of the following:
- Operate word processor, personal computer, or CRT to perform the full scope of word processing, graphics and/or publishing applications, as well as creating documents containing financial or statistical data or scientific, technical or legal terminology.
- Enter and manipulate data on spreadsheet, data base or file management programs and perform a broad range of typing projects.
- Set priorities and procedures for accomplishing work. May be required to delegate portions to others or offer assistance and support to others.
- Collect data, conduct research and compile information using a variety of mathematical calculations for a broad range of reports and projects.
- Compose, analyze and distribute documents. Proofread and correct grammatical, typographical, compositional, or data errors.
- Conduct meetings or presentations.
- Conduct inquiries into specific problems, such as delays, to ensure objectives are being met. Communicate potentially negative situations to management in a constructive manner.
Read mail, highlight action or important items, attach relevant files or information before distributing. Respond to routine correspondence or draft routine responses for review and signature.
- Interface effectively with team members, functional departments and customers. Screen calls, respond to routine questions and receive and/or escort visitors.
- Schedule appointments and make domestic and international travel arrangements.
- Coordinate with internal and external executive-level staff to schedule in-house and off-site meetings. Coordination may include arrangements for travel and hotel accommodations, meal menus, recreational programs, guest speakers and developing agendas.
- Maintain accurate and up-to-date files and record systems. Maintain confidential records and reports.

Qualifications and Education Requirements:

High School or equivalent

Three years related office experience or demonstrated ability to perform described responsibilities. HS Education.
Ability to accurately type 55 wpm, where applicable.
Must demonstrate effective verbal, written and interpersonal communication skills.
Ability to work effectively with others and be a participative team player.

Advanced Excel Skills - . Pivot tables, V looks ups, Creating Macros

Must have a valid driver s license and current state required minimum vehicle insurance coverage to drive onto Client and Company property.

Preferred Skills:

Pay Range:

The pay range for this position is $20, 00-$22.00 per hour; however, the pay offered may vary depending on job-related knowledge, skills, and experience. This pay information is being provided pursuant to applicable law and is based in part on market location.


The benefits available with this position include:

  • Ongoing Training (RSO, Systems, Software Programs, OSHA Safety, JJ Keller, etc.)

  • Continuous Employment Development and Learning

  • Ongoing Advocacy, internal assets with HSE, Legal and HR teams and experts to aid in Employee Career Path and Advancement

  • 401K

  • Aetna & Kaiser Group Medical Coverage

  • Dental Insurance Coverage

  • Vision Insurance Coverage

  • Basic Life Insurance & AD&D

  • Long Term Disability

  • Voluntary Short-Term Disability

  • Access to Health Joy

  • GAP Medical Coverage

  • Direct Deposit

  • Health Savings and Flexible Spending Accounts

Cenergy is a dynamic, diverse, woman-owned company that has provided stellar support to our clients globally for over 25 years! We hire extraordinary people, and each of our team members are encouraged to embody our core values to drive innovation and own it with integrity and trust while adding to our positive and forward-thinking atmosphere.

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About Naples, FL

Embrace new beginnings in Naples, Florida! Dive into our job listings to discover exciting career opportunities in this vibrant coastal city. Naples beckons with its pristine beaches, upscale shopping destinations like Fifth Avenue South and Waterside Shops, and a thriving arts scene with venues like the Artis-Naples cultural center. Indulge in the local cuisine featuring fresh seafood and farm-to-table dining options. With a rich cultural heritage, proximity to the Everglades, and renowned golf courses, moving your career to Naples means enjoying a mix of work and play like no other. Explore job opportunities in Naples today and unlock a world of possibilities!