Administrative Assistant Specialist

Irvine, CA 92618

Posted: 02/15/2024 Job Category: Administrative Job Number: 179631 Pay Rate: $30.00 - $32.00

Job Description

Roles and Responsibilities:

This Executive Administrative Assistant position will report to the Aerospace Group VP of Human Resources and will support different Group Staff functional leaders. In addition, this role will have Company Integration support responsibilities under the direction of the VP of Human Resources.


Provides administrative support to the Group President and his/her staff
Follows policies and procedures as administered by the corporation.
Assists with the preparation of monthly expense reports
Prepares financial, statistical, narrative and/or other reports as requested
Prepares PowerPoint presentations
Independently composes reports and correspondence
Records and transcribes minutes of meetings
Must maintain a high degree of confidentiality
Ability to complete a large number of varied tasks expeditiously
Schedule and arrange rooms, catering, etc., for inter-departmental and outside meetings
Arrange travel and hotel reservations
Maintain calendar(s) of appointments
Prioritize, distribute and route mail
May draft response correspondence for supervisor s review
Maintain files
Back-up for other administrative assistants as needed

Qualifications and Education Requirements:

Bachelor s Degree
Excellent written and oral communication skills
Excellent computer skills with experience in Microsoft Office
3-6 years of administrative experience to include organization, calendar scheduling and coordination
Must be able to multi-task and prioritize workload
Self starter

Exceptional project management skills
Clear verbal and written communication capabilities
Pro-active engagement with calendars, travel, event arrangements, etc.
Ability to manage multiple initiatives with a high sense of urgency
Takes ownership of responsibilities and is accountable for their delivery

Must have a valid driver s license and current state required minimum vehicle insurance coverage to drive onto Client and Company property.

Preferred Skills:

Pay Range:

The pay range for this position is $30.00-$32.00 per hour; however, the pay offered may vary depending on job-related knowledge, skills, and experience. This pay information is being provided pursuant to applicable law and is based in part on market location.


The benefits available with this position include:

  • Ongoing Training (RSO, Systems, Software Programs, OSHA Safety, JJ Keller, etc.)

  • Continuous Employment Development and Learning

  • Ongoing Advocacy, internal assets with HSE, Legal and HR teams and experts to aid in Employee Career Path and Advancement

  • 401K

  • Aetna & Kaiser Group Medical Coverage

  • Dental Insurance Coverage

  • Vision Insurance Coverage

  • Basic Life Insurance & AD&D

  • Long Term Disability

  • Voluntary Short-Term Disability

  • Access to Health Joy

  • GAP Medical Coverage

  • Direct Deposit

  • Health Savings and Flexible Spending Accounts

Cenergy is a dynamic, diverse, woman-owned company that has provided stellar support to our clients globally for over 25 years! We hire extraordinary people, and each of our team members are encouraged to embody our core values to drive innovation and own it with integrity and trust while adding to our positive and forward-thinking atmosphere.

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