Administrative Assistant

Pasadena, TX 77501

Posted: 11/02/2023 Job Category: Manufacturing Job Number: 179078 Pay Rate: $19.00 - $20.00

Job Description


Responsibilities:

  • The incumbent will provide administrative and clerical support as directed to meet site objectives.



  • Incumbent may also be assigned additional duties as directed, this incumbent will split time with Operations, Lab Departmental and site responsibilities.



  • Serves as the first point of contact for escorting visitors, contractors, and other external callers into plant facility.



  • Provides daily administrative support/functions, including but not limited to managing phone calls, managing visitor traffic, procurement of goods and services, submitting purchase requisitions, processing invoices, tracking purchase orders, transition of digital documents to structured format, ordering supplies, sorting mail, scheduling meetings, managing conference room schedules.



  • Assists departmental staff with scheduling third-party services and confirming invoice accuracy before approval.



  • Participate and create value in Continuous Improvement i.E., cost savings and time management savings, ordering analysis, 5s materials.



  • Review and recognize areas of improvement.



  • Supports department meetings and event functions by reserving and preparing meeting rooms.



  • Creates security access badges and issues parking permits.



  • Multi-tasks and responds to evolving priorities.



  • Maintain a clean and orderly work area.



  • Follows site safety rules and promotes their observance in performance of job duties.



  • Performs other work-related duties as assigned.



Roles and Responsibilities



  • The incumbent will provide administrative and clerical support as directed to meet site objectives.



  • Incumbent may also be assigned additional duties as directed, this incumbent will split time with Operations, Lab Departmental and site responsibilities.



  • Serves as the first point of contact for escorting visitors, contractors, and other external callers into plant facility.



  • Provides daily administrative support/functions, including but not limited to managing phone calls, managing visitor traffic, procurement of goods and services, submitting purchase requisitions, processing invoices, tracking purchase orders, transition of digital documents to structured format, ordering supplies, sorting mail, scheduling meetings, managing conference room schedules.



  • Assists departmental staff with scheduling third-party services and confirming invoice accuracy before approval.



  • Participate and create value in Continuous Improvement i.E., cost savings and time management savings, ordering analysis, 5s materials.



  • Review and recognize areas of improvement.



  • Supports department meetings and event functions by reserving and preparing meeting rooms.



  • Creates security access badges and issues parking permits.



  • Multi-tasks and responds to evolving priorities.



  • Maintain a clean and orderly work area.



  • Follows site safety rules and promotes their observance in performance of job duties.



  • Performs other work-related duties as assigned.

Qualifications and Education Requirements

High School Diploma



Requirements:


  • 2-5 years of experience as an Administrative Assistant or procurement experience.



  • Must be proficient in Microsoft Office software (Word, Excel, PowerPoint, Outlook)
    Must be able to lift and/or move up to 40 pounds



  • Previous experience supporting an individual, a team or project work.



  • SAP

Must have a valid driver s license and current state required minimum vehicle insurance coverage to drive onto Client and Company property


Pay Rate: The pay range for this position is $19.00. 20.00 per hour; however, the pay offered may vary depending on job-related knowledge, skills, and experience. This pay information is being provided pursuant to applicable law and is based in part on market location.



Work Schedule: Mon-Fri; 8: 00 AM 4: 30 PM

Benefits:
The benefits available with this position include:



  • Ongoing Training (RSO, Systems, Software Programs, OSHA Safety, JJ Keller, etc.)



  • Continuous Employment Development and Learning



  • Ongoing Advocacy, internal assets with HSE, Legal and HR teams and experts to aid in Employee Career Path and Advancement



  • 401K



  • Aetna & Kaiser Group Medical Coverage



  • Dental Insurance Coverage



  • Vision Insurance Coverage



  • Basic Life Insurance & AD&D



  • Long Term Disability



  • Voluntary Short-Term Disability



  • Access to Health Joy



  • GAP Medical Coverage



  • Direct Deposit



  • Health Savings and Flexible Spending Accounts
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