Administrative Assistant IV

Richmond, CA 94801

Posted: 05/24/2023 Job Category: Administrative Job Number: 178062 Pay Rate: $22.00 - $25.00

Job Description

Global Technology Test Scheduling & Invoice Coordinator is responsible for coordinating, arranging 3rd party laboratory test scheduling & invoicing the Contract Testing Services for Oronite globally. Responsibilities also include trouble shooting & rectifying errors for tests, and invoicing issues.

Position requires an individual who is flexible, organized, and a team player. Must possess great communication and customer service skills. Must be able to perform under pressure of time constraints, interface with global locations including Europe, Japan, Philippines China and Singapore. Must be able to multitask. This position is on a 9/80 work schedule.

Roles and Responsibilities:

Scheduling laboratory tests, as support function to Senior Test Scheduler.
Monitors and resolves invoicing issues with internal support services team.
Closely Liaisons with in house customers, external stakeholders and partners.
Receives and handles stakeholders inquires and problem resolution.
Coordinates with Transportation Specialist in securing optimal number of transports.
Runs support reports, analyze data and establish Power BI dashboards.

Qualifications and Education Requirements:

Strong analytical skills, with proven record of innovative problem solving
High degree of digital proficiency
Ability to quickly learn new software, upgrades and procedures
Ability to initiate process improvements.
Effective Leadership skills
Effective and professional communications
Effective interpersonal, customer service and teamwork skills dealing with internal and external customers
Ability to coordinate multiple tasks with a high degree of accuracy and attention to detail
Self stater
Demonstrates a reliable work history.

Must have the ability to work a rotating schedule that often includes 9/80 coverage for other team members, vacation and holidays and PM shift as needed.
Must have a valid driver s license and current state required minimum vehicle insurance coverage to drive onto Client and Company property.

Preferred Qualifications:
1+ years of administrative and customer/stakeholder management experience.
Knowledgeable Invoice and problem resolution management
Logistics, Supply or QA/QC experience.

Pay Range:

The pay range for this position is $22.00 - $ 25.00 per hour; however, the pay offered may vary depending on job-related knowledge, skills, and experience. This pay information is being provided pursuant to applicable law and is based in part on market location.


The benefits available with this position include:

  • Ongoing Training (RSO, Systems, Software Programs, OSHA Safety, JJ Keller, etc.)

  • Continuous Employment Development and Learning

  • Ongoing Advocacy, internal assets with HSE, Legal and HR teams and experts to aid in Employee Career Path and Advancement

  • 401K

  • Aetna & Kaiser Group Medical Coverage

  • Dental Insurance Coverage

  • Vision Insurance Coverage

  • Basic Life Insurance & AD&D

  • Long Term Disability

  • Voluntary Short-Term Disability

  • Access to Health Joy

  • GAP Medical Coverage

  • Direct Deposit

  • Health Savings and Flexible Spending Accounts

Cenergy is a dynamic, diverse, woman-owned company that has provided stellar support to our clients globally for over 25 years! We hire extraordinary people, and each of our team members are encouraged to embody our core values to drive innovation and own it with integrity and trust while adding to our positive and forward-thinking atmosphere.

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