Administrative Assistant II

Florham Park, NJ 07932

Posted: 05/25/2023 Job Category: Administrative Job Number: 178074 Pay Rate: $20.00 - $25.00

Job Description

Roles and Responsibilities:

  • The Administrative Assistant provides a range of diversified and confidential administrative support services to a group of attorneys within the Legal Department.

  • The incumbent will provide administrative support to the team through comprehensive knowledge of organizational policies, practices and procedures, and assembles, prepares and distributes a variety of confidential information.

Other responsibilities include:

  • Calendar Management Meeting scheduling/coordination/preparation as needed

  • Domestic & international travel arrangements and expense reporting(including visa, permits).

  • Coordination and preparation of various documents, reports, contracts and presentations for attorneys within group.

  • Develop and implement systems and methods for efficient management of office operations (e.G., establish and maintain filing systems, ensure incoming and outgoing mail and phone calls are handled properly and urgent items are addressed promptly).

  • Ability to create and maintain spreadsheets and databases, generate reports and documents.

  • Invoice processing (Workcycle)

  • Assist with eBilling (Ascent) as related to legal matters, as necessary.

  • Handle the needs of the teams (new hire onboarding, order office supplies, etc.).

  • Manage projects and special requests on top of daily.

Qualifications and Education Requirements:

High School Diploma or Associates

Preferred Skills:

  • Minimum 4 years of related administrative experience is required.

  • Proficiency in Microsoft Word, Excel and Power Point, SAP

  • Experience in using SAP a plus.

  • Experience in the legal field a plus.

  • Demonstrated ability to handle confidential information appropriately.

Must have a valid driver s license and current state required minimum vehicle insurance coverage to drive onto Client and Company property.

Pay Range:

The pay range for this position is $20.00 - $25.00 per hour; however, the pay offered may vary depending on job-related knowledge, skills, and experience. This pay information is being provided pursuant to applicable law and is based in part on market location.


The benefits available with this position include:

  • Ongoing Training (RSO, Systems, Software Programs, OSHA Safety, JJ Keller, etc.)

  • Continuous Employment Development and Learning

  • Ongoing Advocacy, internal assets with HSE, Legal and HR teams and experts to aid in Employee Career Path and Advancement

  • 401K

  • Aetna Group Medical Coverage & Kaiser for California only

  • Dental Insurance Coverage

  • Vision Insurance Coverage

  • Basic Life Insurance & AD&D

  • Long Term Disability

  • Voluntary Short-Term Disability

  • Direct Deposit

  • Health Savings and Flexible Spending Accounts

Cenergy is a dynamic, diverse, woman-owned company that has provided stellar support to our clients globally for over 25 years! We hire extraordinary people, and each of our team members are encouraged to embody our core values to drive innovation and own it with integrity and trust while adding to our positive and forward-thinking atmosphere.

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