Administrative Assistant I

Spring, TX 77389

Posted: 02/23/2024 Job Category: Administrative Job Number: 179696 Pay Rate: $20.00 - $23.00

Job Description

This opportunity is on-site and is located at 22777 Springwoods Village Parkway, Spring, TX 77389

Provide administrative support for a Department of Sales Managers.

Roles and Responsibilities:

Duties may include typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or sorting/distributing mail. May work on special projects to include recording, compiling, retrieving, reporting, and analyzing information. Must be able to multi-task and prioritize. Strong communication skills and organizational skills are required. Proficiency with MS Office required. Works with moderate work direction and can identify issues/problems but may need assistance in resolving.

This position would typically include senior Administrative Assistant who is able to manage, train and mentor other office staff, lead projects, handle confidential and sensitive data. Nature of the job is generally creating rather than maintaining and developing rather than monitoring.

Scope of Work specific to this Assignment:

Mail Processing Includes receiving, opening, sorting hardcopy mail, reviewing and scanning mail to three virtual mailrooms, scanning cash receipts to team s SharePoint site.
Other Scanning Multi page documents to be added to SharePoint libraries, and includes entering required metadata.
Matching original returned certified mail logs to copies and scanning at end of month
Supply Order
Calendar maintenance
Payroll tasks
Organizing / planning miscellaneous events
Ad hoc tasks

Qualifications and Education Requirements:

High School Diploma


A minimum of 2 -years of experience as an Executive Administrative Assistant

Excellent verbal and written communication skills

MS Office (Word, Excel and PowerPoint) and email systems

Data Entry/ Excel/ SAP (or similar systems)/ MS Office/ EZ pay/DocuSign/ Chrome River/SharePoint/PowerPoint/G1P/Dreamweaver

Strong administrative coordination abilities

Customer service experience

Accounts Payable

Expense Reports

Onboarding/ Recruiting

Vacation Tracking


Time Keeping

Purchase Orders (maintain office inventory)

Coordinating events

Coordinate office moves.

Manage/prepare org charts, flowcharts, group contact information.

Maintaining Calendars

Coordinating Travel Arrangements/ Previous experience with Visa travel requirements.

Coordinating on-site visits

Manage daily mail and distribution.

For more information, please email us at recruiters@cenergyintl.Com

Pay Range:

The pay range for this position is $20.00 - $23.00 per hour; however, the pay offered may vary depending on job-related knowledge, skills, and experience. This pay information is being provided pursuant to applicable law and is based in part on market location.

Please Note:

Must have a valid driver s license and current state required minimum vehicle insurance coverage to drive onto Client and Company property.


The benefits available with this position include:

  • Ongoing Training (RSO, Systems, Software Programs, OSHA Safety, JJ Keller, etc.)

  • Continuous Employment Development and Learning

  • Ongoing Advocacy, internal assets with HSE, Legal and HR teams and experts to aid in Employee Career Path and Advancement

  • 401K

  • Aetna Group Medical Coverage & Kaiser for California only

  • Dental Insurance Coverage

  • Vision Insurance Coverage

  • Basic Life Insurance & AD&D

  • Long Term Disability

  • Voluntary Short-Term Disability

  • Direct Deposit

  • Health Savings and Flexible Spending Accounts

Cenergy is a dynamic, diverse, woman-owned company that has provided stellar support to our clients globally for over 25 years! We hire extraordinary people, and each of our team members are encouraged to embody our core values to drive innovation and own it with integrity and trust while adding to our positive and forward-thinking atmosphere.

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