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Document Controller

Richmond, CA

Post Date: 08/31/2017 Job ID: 160229 Industry: Administrative/Clerical

The document controller will work within a multi-functional team to maintain the integrity of documents as they are transmitted back and forth between each of the sites and the EP Contractor. The document controller will also assist with naming of files, requesting drawings from the sites, and assisting the engineering staff with closeout and turnover at the completion of the projects.

Specific Roles/Responsibilities include:
• Interfacing with all sites, as well as several contractors
• Accessing and requesting drawings from site contacts or intranet sites
• Inputting meta-data, uploading and downloading to and from the document control system
• Inputting data into Excel spreadsheets and document logs sheets
• Preparation of documents for scanning and uploading
• Proofreading engineering documents for accuracy
• Ensure uploaded documents are correct, complete, and readable compared to the original
• Tracking and reporting status, issues, and consistency metrics to management
• Traveling to various work sites to provide coordination activities as required
• Participating in cost engineering and project services team meetings as required
• Assistance with updates in document control procedures, practices, and work instructions as needed
• Training engineering team members on SharePoint tasks and search options as needed
• Participation in Safety Meetings, Presentations, and other related Safety activities as required

• Minimum of 5 years working as a document controller with strong understanding of document control requirements, procedures and processes
• Experience working within a document control system
• Strong computer skills (MS Outlook, Word, Excel and PowerPoint, Adobe Acrobat Pro, SharePoint)
• Ability to read and understand engineering drawings, title blocks, and naming standards.
• Effective communication skills and ability to interface effectively with management and team members
• Excellent teamwork skills as well as ability to work independently within strict time restraints.
• Well organized, detail oriented and able to multi-task
• Strong SharePoint and Data Entry skills

Kevyn Cole

Kevyn Cole is one of Cenergy Internationals Senior Executive Recruiters; he has been with the company for 1 year. Kevyn’s favorite part of his job is “Learning new information about the industry and connecting with new people.” They best way to reach Kevyn is by email.

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