Administrative Assistant

Pleasanton, CA 94588

Posted: 06/06/2024 Job Category: Administrative Job Number: 180303 Pay Rate: $25.00 - $28.00

Job Description

Roles and Responsibilities:

Manage calendars and assist in managing meetings, and other activities primarily for the three principals.

Proactively prevent and/or identify schedule or resource conflicts

Handle all planning areas related to required meetings including identifying and scheduling conference rooms, equipment, catering, etc.

Assist in preparation of meeting materials including agendas, presentations, etc. If needed.

Maintain organization materials including vacation calendars, organizational charts, phone lists, etc.

Provide administrative support including organizing events, processing mail, making travel arrangements, processing expense reports, ordering office supplies, filing, document archival etc.

Oversee specialized mail and shipping document handling process which includes but not limited to receiving, scanning, and distributing mail and packages via interoffice mail, Fed Ex, or email to General Mailboxes.

Manage and reconcile Purchasing Card.

Maintain existing P2P website (MS SharePoint) with current information including announcements, calendar, and other updates as necessary.

Arrange interviews for candidates applying for open positions and oversee the on-boarding and off-board process of employees and contractors.

Other tasks as assigned

Qualifications and Education Requirements:

A Bachelor degree is preferred

3-5 years of relevant work experience

Advanced office application skills including use of Excel, PowerPoint, Word, Outlook and SharePoint

Strong use of discretion and judgment, especially in dealing with highly sensitive and confidential information

Excellent customer service and communication skills. Ability to interact effectively with all levels of management

Excellent planning and organizing skills. Very strong execution and follow-through 39skills.

Demonstrated ability to multi-task and set priorities to support and consistently meet deadlines for multiple stakeholders

Exceptional attention to detail

Ability to stay calm and poised under tight timelines

For more information, please email us at recruiters@cenergyintl.Com

Pay Range:

The pay range for this position is $25 - $28 per hour; however, the pay offered may vary depending on job-related knowledge, skills, and experience. This pay information is being provided pursuant to applicable law and is based in part on market location.

Please Note:

Must have a valid driver s license and current state requires minimum vehicle insurance coverage to drive onto Client and Company property.


The benefits available with this position include:

  • Ongoing Training (RSO, Systems, Software Programs, OSHA Safety, JJ Keller, etc.)

  • Continuous Employment Development and Learning

  • Ongoing Advocacy, internal assets with HSE, Legal and HR teams and experts to aid in Employee Career Path and Advancement

  • 401K

  • Aetna Group Medical Coverage & Kaiser for California only

  • Dental Insurance Coverage

  • Vision Insurance Coverage

  • Basic Life Insurance & AD&D

  • Long Term Disability

  • Voluntary Short-Term Disability

  • Direct Deposit

  • Health Savings and Flexible Spending Accounts

Cenergy is a dynamic, diverse, woman-owned company that has provided stellar support to our clients globally for over 25 years! We hire extraordinary people, and each of our team members are encouraged to embody our core values to drive innovation and own it with integrity and trust while adding to our positive and forward-thinking atmosphere.

Apply Online

Send an email reminder to:

Share This Job:

Related Jobs:

Login to save this search and get notified of similar positions.

About Pleasanton, CA

Ready to embark on a fulfilling career journey in the vibrant region of Pleasanton, California? This picturesque city nestled in Alameda County offers a unique blend of suburban charm and exceptional growth opportunities for job seekers. Known for its charming downtown area with historic buildings, Pleasanton boasts a thriving arts scene with galleries like Firehouse Arts Center and Bankhead Theater. Indulge in the region's diverse cuisine, explore the scenic trails of Shadow Cliffs Regional Recreation Area, and catch a game of the Oakland Athletics at the nearby RingCentral Coliseum. Embrace the enchanting culture and endless possibilities that Pleasanton has to offer as you explore our curated job listings to find your perfect match. Let's kickstart your career journey in Pleasanton, CA today!