Accounts Payable Administrator

Hauppauge, NY 11788

Posted: 05/24/2024 Job Category: Accounting & Finance Job Number: 180213 Pay Rate: $20.00 - $25.00

Job Description

With minimum supervision, responsible for the daily/weekly/monthly processing of accounts payable as well as other accounting related clerical functions such as document retention, customer invoicing and distribution of reports.

Roles and Responsibilities:

Essential Functions:
Responsibilities may include some or all, of the following:
1. Manage accounts payable activities including processing of supplier invoices and debit memos.
2. Ensuring payment policy and accounts payable guidelines are followed.
3. Coordinate with appropriate department personnel to secure proper payment approvals.
4. Reconciling supplier statements, researching and correcting discrepancies.
5. Maintaining shared email box and responding to all supplier and supply chain inquiries regarding invoices and payment status.
6. Track purchase order balances to ensure payments are not processed without adequate funds approved and available.
7. Provide supporting documentation for audits and testing.
8. Interface with team members, functional departments, management, suppliers and customers.
9. Perform other related responsibilities as assigned by management.

Qualifications and Education Requirements:

Education and Experience:
High school degree and 2 years of relevant experience required. (2 to 7 years experience)

Accounts Payable experience within a manufacturing environment.
Knowledge of basic accounting principles as well as labor laws and taxes where applicable.
Thorough knowledge of office technology and equipment such as personal computer, fax machine, scanner, photocopier, printer, web sites, email, internet, office support software (Excel, Word), administrative procedures and/or terminology in functional area.
Excellent verbal, written and interpersonal communication skills for effective interface with all internal and external customers.
Ability to work with others and be a participative team player.
Ability to accurately maintain records.

Knowledge, Skills and Abilities:
Must possess excellent communication, interpersonal, organizational, and written skills. Ability to use standard business applications with strong computer skills in Microsoft Word and Excel, and Lotus Notes. Ability to work independently with only general direction and instruction regarding the scope of assignments. Handles multiple tasks, with changing priorities and has exceptional initiative, paying close attention to detail and follow-up as required. Open to assuming greater responsibilities as needed. Ability to work effectively with others and be a participative team player. Ability to effectively demonstrate team member competencies and participate in goal-setting, performance feedback, and self-development activities. Must possess discretion, good judgment, organizational or management ability, resourcefulness, and problem-solving.

Must have a valid driver s license and current state required minimum vehicle insurance coverage to drive onto Client and Company property.

Preferred Skills:

SAP exp preferred

Pay Range:

The pay range for this position is $20.00-$25.00 per hour; however, the pay offered may vary depending on job-related knowledge, skills, and experience. This pay information is being provided pursuant to applicable law and is based in part on market location.


The benefits available with this position include:

  • Ongoing Training (RSO, Systems, Software Programs, OSHA Safety, JJ Keller, etc.)

  • Continuous Employment Development and Learning

  • Ongoing Advocacy, internal assets with HSE, Legal and HR teams and experts to aid in Employee Career Path and Advancement

  • 401K

  • Aetna & Kaiser Group Medical Coverage

  • Dental Insurance Coverage

  • Vision Insurance Coverage

  • Basic Life Insurance & AD&D

  • Long Term Disability

  • Voluntary Short-Term Disability

  • Access to Health Joy

  • GAP Medical Coverage

  • Direct Deposit

  • Health Savings and Flexible Spending Accounts

Cenergy is a dynamic, diverse, woman-owned company that has provided stellar support to our clients globally for over 25 years! We hire extraordinary people, and each of our team members are encouraged to embody our core values to drive innovation and own it with integrity and trust while adding to our positive and forward-thinking atmosphere.

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About Hauppauge, NY

Ready to kickstart your career in Hauppauge, New York? This vibrant Long Island community offers a perfect blend of coastal charm, cultural richness, and career opportunities waiting to be seized. With close proximity to stunning beaches, like Jones Beach State Park, and the bustling metropolitan scene of nearby New York City just a train ride away, Hauppauge provides a unique and appealing backdrop for those seeking professional growth. Explore job listings in this area to discover exciting opportunities in industries like healthcare, technology, and finance, while savoring the local culinary delights or catching a show at the vibrant Patchogue Theatre for the Performing Arts. Join us in Hauppauge and take your career to new heights!